SCH OF REHABILITATION SCIENCES - DPT/OTD Admissions Coordinator & Pre-PT/OT Advisor

Job Classification

  Salaried Full-time (75-100%)

Position summary

Advises on-campus and off-campus students regarding the occupational and physical therapy profession and admissions requirements including prerequisite courses. Assists the School of Rehabilitation Sciences (SRS) Chair and the respective admissions committees by directing and coordinating the admissions process for the entry-level occupational & physical therapist education programs.

Qualifications summary

To perform this job successfully, an individual must be able to handle each essential duty satisfactorily. The requirements listed in the full position description are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.


Must be a Seventh-day Adventist in good and regular standing.

Duties and responsibilities

Consulting/Counseling/Advising:                                                                               

• Prepares and presents pre-occupational & pre-physical therapy courses, non-academic and general education requirements for the School of Rehabilitation Sciences Degree Council action.


• Evaluates courses, in consultation with the university records office, if necessary, to determine their equivalency to the required prerequisites.


• Consults and shares admissions requirements and policies with pre-occupational & pre-physical therapy advisors in outside colleges/universities.


• Advises and counsels all off-campus students, preparing them to become qualified applicants and then to matriculate.


• Advises, counsels and directs registration of pre-occupational & pre-physical therapy students on the Andrews University campus for each semester (three times a year).


• Conducts Departmental Assemblies for pre-occupational & pre-physical therapy students.

Admissions:                

• Ensures that applicants to the occupational & physical therapy programs are qualified for admission before recommending them for acceptance at the School of Rehabilitation Sciences Admissions Committee (SRSAC).


• Coordinates admissions activities with the Graduate Admissions Office & CHHS Dean’s Office


• Develops the necessary admissions tools, forms, materials, and data management systems to document and facilitate the admission process.


• Prepares correspondence related to the admissions process for the appropriate signatures.


• Compares AUOT & PT’s admission requirements to other programs with selective admissions and makes recommendations for student exceptions and admissions requirement changes.


• Ensures a comprehensive evaluation/feedback system to monitor the admissions process, personnel and external opinion.


• Submits revisions regarding admissions requirements to the Program Directors for the University bulletin as needed.

Marketing & Recruitment:                                                                                           

• Works with the School Chair, College Enrollment Coordinator, and Enrollment Services staff in disseminating information and materials to pre-occupational & physical therapy advisors and potential applicants (high school through postgraduate levels).


• Works with the College Admissions Manager and respective program faculty and staff in the on and off-campus applicant interview process.


• Consults with the School Chair and College Recruiting & Marketing Coordinator in specific and seasonal marketing activities related to admissions.


• Collaborate with the School Chair and College Recruiting & Marketing Coordinator to proof printed and digital information for program marketing.


• Participates in or conducts student recruitment programs, on and off-campus.


• Advises and recruits prospective students by phone, zoom and on-campus visits.

 

Financial:                                                                                                                      

• Provides input on an annual admissions budget plan to the School Chair.


• Manages approved fiscal activities of the School admissions office.


• Directs and monitors receipt, posting, and deposit of confirmation deposits received from accepted students.

Committee Assignments:                                                                                            

• Admissions Committee
  
  
  
  • Presents candidates for admission to the School of Rehabilitation Sciences Admissions Committee (SRSAC). Does not vote on applicant selection.
  
  
  • Prepares agenda for occupational & physical therapy admissions in consultation with the OTD and DPT Directors.
  
  
  • Follows through on all admissions-related actions taken by the SRSAC & SRSFC with the School Chair to ensure that they are put into effect as voted (approved).
  
  
  
  


• Voting member of the following School and individual program sessions:
  
  
  
  • SRSAC & SRSFC (except for vote on applicant acceptance)
  
  
  • Curriculum Review Committee
  
  
  
  


• Attends and prepares materials for the working groups involved in the development of other programs as necessary.

Supervisory responsibilities

• Supervises admissions assistant and graduate/student staff, plus seasonal contract temporary staff when utilized.


• Supervises any other SRS staff when assigned to assist in admissions activities.

 

Qualifications

To perform this job successfully, an individual must be able to handle each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Exemplifies a Seventh-day Adventist Christian lifestyle.


• Demonstrates a genuine love and commitment for Andrews University and its School of Rehabilitation Sciences education programs including: their mission, faculty, staff, students, and administration.


• Indicates self-confidence and a positive attitude with an outgoing personality.


• Enjoys and is able to work with people individually and in groups.


• Demonstrates excellent personal communications skills (telephone and written word).


• Evidences the ability to focus and learn quickly.


• Willing to travel and to use personal car when necessary.


• Demonstrates proficient keyboarding skills.


• Exhibits computer proficiency in word processing, databases and spreadsheets (Word, Access, Excel) and the ability to gain proficiency quickly with University and other Admissions software (ie. CAS, Recruit, Greymatter).


• Possesses fiscal acuity.

 

EDUCATION and/or EXPERIENCE

Baccalaureate degree preferred with experience in leadership, advising and organizational management. Work experience in and knowledge of the field of occupational & physical therapy is preferred.


Must be a Seventh-day Adventist in good and regular standing.

Technical competencies

N/A

Interpersonal interactions

Must be capable of interacting with prospective students, both first time at college and working professionals, as well as their parents in a marketing environment. This individual may be required to attend professional conferences, both nationally and internationally, for the purposes of marketing and recruitment. Must also be capable of interacting with students in an admissions advisory role.  

Physical demands

TECHNICAL STANDARDS OF PERFORMANCE 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Psychomotor Skills

• Regularly required to speak, hear, stand, walk, and use hands and fingers.


• Receive visual and auditory information from faculty, staff, students and guests


• The usual and customary methods of performing the job’s functions require some lifting, carrying, pushing, and/or pulling, stooping, kneeling, crouching, and/or crawling; and a significant fine finger dexterity,


• Work at a computer for 6-8 hours per day

      Cognitive Skills

• Receive, interpret, remember, reproduce and use information in the cognitive, psychomotor, and affective domains of learning to solve problems, evaluate work, and generate new ways of processing or categorizing similar information.

      Communication Skills

• Effectively communicate information and safety concerns with other students, teachers, peers, staff and personnel by asking questions, giving information, explaining conditions and procedures.


• Receive and interpret written communication in a timely manner.

      Behavioral Skills

• Maintain general good health and self-care in order to not jeopardize the health and safety of self and individuals with whom one interacts.

Work environment

Works primarily indoors in a professional academic office with open space, multiple staff, moderate noise and regular foot traffic of faculty, staff and students. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. See “Technical Standards of Performance” above for additional requirements.