SCH OF COMM SCI & DISORDERS - Administrative Assistant Communication Sci & Disorders

Job Classification

  Hourly Full-time (35-40)

Position summary

This support professional is key to providing excellent service to students, faculty, and the community.  Friendly, and welcoming this person will provide comprehensive assistance with the graduate admissions and accreditation process, the onsite-clinic, bulletin changes, course scheduling, and other designated processes unique to the running the programs. 

 

Qualifications summary

• Exemplifies a Seventh-day Adventist Christian lifestyle.


• Demonstrates a commitment to Andrews University and its quality education programs.


• Exhibits self-confidence and a positive attitude with an outgoing personality.


• Computer/technology proficiency - Microsoft Office Suite (Word, PowerPoint, Excel, etc.) and other on and off-campus databases


• Exceptional time management and organizational qualities, excellent attention to detail.


• Self-directed and motivated to complete tasks and solve problems.

Must be a Seventh-day Adventist in good and regular standing.

Duties and responsibilities

• Open and Close the CSD office 


• Assists with projects and other standard tasks


• Schedules appointments, and meetings


• Composes and prepares confidential correspondence, reports, and other documents


• Answer phones


• Assist with managing the Speech-Language & Hearing Clinic


• Assist in the managing of program directors' calendar


• Assist with the mainenance of student and client electronic files 


• Distribute Undergraduate and Graduate program information both electronically and US Mail - as needed


• Assist with the managing of financial records of the CSD programs - monthly


• Assist program director with admissions for the graduate program - seasonal


• Assist in making faculty travel arrangements – including air/car/hotel - as needed


• Prepare faculty meeting agenda and record school faculty/staff meeting minutes - weekly


• Assist with completing contract/adjunct faculty contracts - each semester


• Update course schedule - each semester  


• Update school webpage - as needed 


• Assist in seasonal decorations and displays for the school - as needed


• Assist with preparation for graduate orientation, white coat ceremony for graduation, retreats, and other events within the School 


• Assist with data collection and preparation for accreditation visits and maintenance


• Assist students with petitions, and other forms

Supervisory responsibilities

Supervises student workers

Qualifications

Act with honesty, compassion and integrity, and maintain confidentiality

Excellent  interpersonal and teamwork skills

Ability to be self-directed and a problem solver

Ability to create a sense of belonging through interactions with others

Strong Skills and Experience with Microsoft Office Suite and a willingness and aptitude to learn new software

Ability to manage challenging people and situations with a positive spirit

Exemplary organizational skills

Ability to manage financial records


Must be a Seventh-day Adventist in good and regular standing.

Technical competencies

Adept at creating and maintaining spreadsheets and databases

Interpersonal interactions

Must be comfortable interacting with students, faculty, applicants, parents, campus, and surrounding community. 

Physical demands

Desk/office environment and expectations

Ability to move around campus easily

Abble to sit and stand for various periods of time

Work environment

Works primarily indoors in a professional academic office with open space, moderate noise and regular foot traffic of faculty, staff and students. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.There is a speech-language and hearing clinic with the school.